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AIA PALM BEACH REIMBURSEMENT GUIDELINES
All requests for reimbursements WITH ORIGINAL
RECEIPTS must be submitted within 30 days of the
function in order to be accepted for payment.
Travel must be approved in ADVANCE by the Board.
February 12, 2008 a motion was approved to reimburse
hotel/motel expenses on a Board approved trip
of over 50 miles.
Airfare must be the lowest coach airfare to
and from the meeting site at the time of the announcement
of the meeting.
Ground transportation cost from the airport
to the meeting site. The lease of a rental car
will not be acceptable unless the cost of a lease
is equal to, or less than the cost of a taxi or
group limousine.
Automobile mileage and parking to and from the
home airport. Long term parking rate only will
be reimbursed. Member may use taxi or limousine
for home ground transportation; however, if the
cost exceeds the equivalent mileage and parking
costs, only those equivalent costs will be reimbursed.
Hotel room will be reimbursed where overnight
travel is required & approved of (over 50
miles). Only the lowest available rate for a standard
room will be reimbursed. Most meetings have a
block of rooms set aside at a special group rate,
which must be reserved by a certain date in conjunction
with the meeting.
Registration fees (such as Grassroots) will
be reimbursed.
February 12, 2008 a motion was approved to pay
up to $75 per day for each day of the event for
food expenses for Board approved travel. Attendee
must provide ORIGINAL receipts.
No incidental expenses except parking and toll
expense incurred in conjunction with the meeting
will be reimbursed.
No reimbursement for tips/alcoholic beverages
by AIA Palm Beach.
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