RESPONSIBILITIES OF EXECUTIVE DIRECTOR

As a consultant, and the Executive Director of theAIA Palm Beach Chapter, The executive director acts as the Chief Administrator of the chapter, reporting to and receiving direction from the Executive Committee, to carry out the business of the chapter according to the chapter's By-Laws.

Specific responsibilities are listed under the following categories:

A. FINANCIAL SERVICES – responsibility of business management of the chapter.
1. Fulfilling the duties of the Treasurer – checking all invoices before payment/using Quick Books for bookkeeping/making deposits/checking statements/preparing Financial Statements each month/selecting safe investments and monitoring interest earned on each account, etc.
2. Processing membership dues – AIA, Associate AIA, Professional Affiliates.
3. Invoicing and follow up of monies owed to the chapter.
4. Preparation and arrangement of all tax returns. Responsible for due dates

B. ADMINISTRATIVE SERVICES – general management
1. General office management
2. Coordination of Board meetings/meeting notices/agendas, and distributing the Minutes from the Secretary to all board members.
3. Coordinate AIA National and State AIA liaison activities
4. General correspondence
5. Contacting non-AIA members
6. Maintain all records and files plus storage of these records.
7. Create and update website weekly
8. Attend and oversee all Board and General Meetings/arrange meeting facilities
9. Responsible for monthly luncheon seminars – the Provider, meeting locations, and reporting the CEU's as well as the License Renewal Seminars and Build Palm Beach Seminars – research and obtain suitable and appropriate seminars for each event.
10. Post our events under ‘Chapter Happenings' with the State's Friday Fax.
11. Follow the guidelines of DPBR, as we are a certified member
12. Constantly search for new and creative ideas to advance the chapter
13. Office hours are extended
14. Coordination of membership meetings and programs. Assist in the preparation and distribution of the annual calendar.
15. Distribute weekly electronic newsletter/search for additional annual sponsors.
16. Write minutes of the Annual Meeting.
17. Membership applications coordinated
18. Attend Grassroots, Regional and National meetings as the discretion of the board.
19. Member of the Finance Committee for formatting the annual budget.
20. Promote and assist in annual golf tournament